Being transparent and providing accessible information to individuals about how we use personal information is a key element of the Data Protection Act and the General Data Protection Regulation (Regulation (EU) 2016/679).
PIAS is collecting parent/carer contact details and child’s date of birth for the purpose of allocating an appropriate parenting programme.
This information will be used for programme allocation and monitoring purposes.
To ensure that PIAS provides you with an efficient and effective service we will sometimes need to share your information between teams within the council as well as with our partner organisations that support the delivery of the service you may receive. In this case, the information collected will be shared with:
PIAS Parenting Programme Facilitators, Co-facilitators and referring professionals.
We will only ever share your information if we are satisfied that our partners or suppliers have sufficient measures in place to protect your information in the same way that we do.
We will never share your information for marketing purposes.
We will only keep your information for 6 years.
As an ‘arm’s length’ service of the local authority, PIAS delivers services to you. In order to do this in an effective way we will need to collect and use personal information about you.
The Data Protection Act 2018 and the EU General Data Protection Regulation ensure that we comply with a series of data protection principles. These principles are there to protect you and they make sure that we:
You have certain rights under the Data Protection Act and the EU General Data Protection Regulations (GDPR), these are:
During your contact with PIAS you will be informed of how you, or your children’s information will be used and shared with other services or organisations.
We will usually seek your consent prior to processing or sharing your information. If there is a legal reason, as outlined under the Data Protection Act, we may not require your consent, for example:
Where we need to disclose sensitive or confidential information such as medical details to other partners, we will do so only with your prior explicit consent or where we are legally required to. We may disclose information when necessary to prevent risk of harm to an individual.
Your personal and sensitive data will only be stored and processed on servers based within the United Kingdom.
Plymouth City Council is registered as a data controller with the Information Commissioner’s Office (registration number: Z7262171).
Contact details for the council’s data controller are:
Data Protection Officer, Plymouth City Council, Ballard House, West Hoe Road, Plymouth Pl1 3BJ.
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